2012 Calgary Concert Band Procedures |
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ARRIVAL
All buses should enter the University campus via University Gate (from 24th Street) and proceed to the Physical Education Building, where they should turn right. Buses should unload in the loop located between the entrance to the University Theatre and the Rozsa Centre. Directors should register at the Festival office, located in the Rozsa Centre. STUDENTS SHOULD REMAIN ON BUSES. At the registration area, directors will meet their volunteer guide and turn in:
- An MC Form
- Conductor’s scores (two per piece)
- Background Information Forms (optional — attach to cover of scores for first selection to be performed)
Once the director has registered, a guide will return with him/her to the bus(es) to unload students. Early arrival is encouraged in order to give students the opportunity to hear other bands perform.
STORAGE ROOM
The guides will assist directors and students in finding their assigned storage room. This room is for students to store instrument cases. Several schools will share each room so PLEASE USE AS LITTLE SPACE AS POSSIBLE to avoid problems. This is not a warm-up room — ABSOLUTELY NO PLAYING.
Storage rooms will not be locked so students should not leave valuables unattended. Neither the Festival nor the University of Calgary will be responsible for lost, stolen or damaged articles. Groups who arrive early will meet their guides at the storage room no later than 45 minutes prior to performance time.
WARM-UP ROOM
The guides will escort bands to a warm-up area approximately one-half hour before their performance time. This room will be equipped with chairs and stands only. Directors are responsible for bringing their own tuners.
PERFORMANCE
The guides will lead bands to the performance area at the appropriate time. The MC will introduce each group before its performance. Please wait for a signal from the adjudicators between each piece.
Total stage for time Grade 2 to 4 Concert bands is limited to a maximum of 30 minutes including set-up, performance and departure.
Total stage time for Grade 5 & 6 Concert bands is limited to 45 minutes to allow for additional set-up requirements; however, the actual performance time must not exceed 30 minutes.
TIME LIMITS WILL BE ENFORCED.
Band directors are reminded to submit an MC Form when registering.. Please do not change the stage setup unless this is critical to your success. If you do change it, it is your responsibility to return the stage to its original setup. This must occur within your time allotment.
CLINIC
The guides will lead each band to the clinic room for a half-hour clinic session with an adjudicator. Tapes, scores, and adjudication sheets will be retrieved by the guides during this session and returned to the director.
STORAGE ROOM
PLEASE ADHERE TO ALL DIRECTIONS FROM YOUR GUIDESThe guides will lead each band back to their storage room. At this point students will be directed to put away instruments. The storage room is available for storage of instruments; however, it must be organized with cases, coats, etc. neatly stacked in the designated area of the room.
Groups who stay for the entire day to listen to other performances will need to make alternate arrangements for storing equipment, as our space is extremely limited. We may be able to assist in these arrangements. Please indicate this intent when registering your band.